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PRS Release History:

PRS v1.20 Release - November, 2007

Registered PRS 1.10a users my request install codes for PRS v1.20

Current Version.  Changes from pre-release version(s)
Change installation location to improve Vista compatability.
Adds personnel/ activity notes.
Adds CleanForm.exe utility (to erase only show-specific data -- without eliminating personnel and company contact data.)


PRS v1.20 Pre-Release - January, 2007

Multiple cue sheets - Cue sheets available for actions, effects, lighting, music, and other.  Cues can be viewed all together in a single list, or as individual cue category lists.

Improved report previewer - Displays list of all pages generated by report.  This list can, if desired, be used to select which pages are to be printed.  Search function ca be used to print only pages meeting certain criteria.

Scenes browser has been redesigned to add more linked synchronized lists (character roles, activity schedules, props, cues, set dressing items) - each list with its own tab to keep lists from becoming cramped.

Additional reports - 

Track the 'Readiness Status' of your scenes with nine criteria, color-coded average, and bar-view printouts.


PRS v1.10a was the final 1.10 version before PRS 1.20

Contains several fixes and enhancements to v1.10

We recommend that all PRS users upgrade to PRS v1.20

PRS v1.10 Demo Version released August 31, 2002

PRS v1.10 received its official release on August 20, 2002

The User Preferences window now contains several tabs. A field has been added for the filename of a logo file. A check box has been added to set the 'normal' value for the Auto-Display check boxes added to the program.

Pictures and Graphic Images -- The way PRS deals with pictures and graphic images has been adjusted. An Auto-Display check box has been added to most Browses that deal with images, so you can choose whether you want to display the appropriate image as you scroll through the browse box. (It's convenient to see the image, but this can slow things down, particularly if you are accessing data over a network.) Each time you open a window the status of the Auto-Display box reverts to the status set in the User Preferences.

An Image Editor button has also been added to most of the windows which display these pictures. While PRS does not include an image editor within the program, pressing this button will load the image into the image editing program defined (within Windows) on your computer as a default for the given picture's file type. We can't guarantee that every program will launch properly, but the standard Windows Paint program seems to work quite nicely. This allows you to make quick cosmetic changes to an image.

We have also tried this with IntelliCad (.dwg) files we sometimes use for lighting design and it seems to work properly (though the .dwg files do not display from the browses – only .bmp, .gif, .jpg, .pcx, and .wmf are natively displayed in PRS)

Photo ID -- An additional field has been added to the Cast & Crew file, allowing you to specify a picture to be used in Photo ID's. This coincides with a new tab that has been added to the personnel update form, which lists photos linked to the individual and allows you to select one for use as their ID picture.

At this time only two ID report formats have been added – one creates 4 vertical ID's on a standard 8 ½ x 11 inch piece of paper (card stock), the other prints 8 horizontal badges, (and should be compatible with the pre-perforated Avery form.) Each ID prints the first and last name, company name and play name, as well as the selected photo for the person. Additional ID reports are in the works. If there are specific ID sizes you would like to print, please let us know. The Location Personnel ID card report currently prints ID's only in the 8-horizontal format..

Locations -- A number of windows, browses, and update forms have been added to help deal with locations. We felt that when adding location information, it was best to group locations on two levels – general areas and specific locations. Please see the manual for more of our thinking on this – and it's ramifications for you.

Location Personnel -- Along with locations, we've added a separate data system for location personnel. While we felt that there are certain ways in which location personnel could have been kept in the Cast and Crew database, we deemed it better to separate them out into their own files. We have set the relationships up so that location personnel are linked to a general area rather than a specific location.

All addresses and phone numbers continue to be kept in a single file, though this file may be accessed from numerous windows. HOWEVER – phone numbers and addresses are now linked only to specific file entries. You will see a new field called 'Category' which indicates which name type the phone number or address refers to… As you update your cast and crew or vendors/sources file entries, these fields will automatically have values added to them. If you currently have a person listed in both the Cast & Crew file and the Vendors/Sources file, PRS will no longer display the related address and phone number in both places. We apologize for any additional work this creates for you. The change has been made to eliminate potential problems which could occur when deleting or changing a name, and also provides more flexibility for displaying and sorting data. As part of the process of upgrading previous files, you will need to 'step through' your Cast/Crew, 

While we're on addresses – the previous entry pattern for zip codes has been removed so that non-numeric characters and various lengths may be entered. (Our apologies to users in other countries for having set this up wrong originally.) If you have already been using Zip +4 codes you may need to add a hyphen to them.

Upgrading Info -- As part of the process of upgrading previous files, you will need to 'step through' your Cast/Crew, Vendors, and Music files in their respective update forms. You may also want to re-name your old prs32.ini configuration file. More information on this is found in Appendix H of the manual.

Projection/ Lens Calculator Utility – Provides a number of calculations that are useful when either computing specifications for projection screens or figuring out what lens you need for a certain shot. This calculator is fairly complex and comprehensive, though formats will have to be added for video projection.

If you are using a particular projector/ lens combination and can take one exact set of measurements for distance and H&V image size and lens, please email them to us we can do the reverse math and derive the format information for you.

Stopwatch Utility – OK, it's pretty simple and maybe a little silly, but every now and then you need one and don't even have a watch with a 'seconds' readout.

Script Tracking – We received some suggestions that keeping track of scripts handed out to the cast and crew would be helpful, so we added a check-out/in system to help stay up-to-date on their status. Ideally this process should be done as the scripts are being handed out, since this kind of entry is prone to mistakes if done at a later time. The process is based on each script being given it's own number (code). We are thinking that after looking at this feature you may have some suggestions, so please let us know.

Purchase Order Numbers – At this point we've only added the form to be able to record PO numbers, so that these numbers will be available to reference to script shipments. This is, however, also the first step towards being able to generate PO's in a future version of PRS.

Redesigned Menus for Phone and Contact Lists – When we looked at the way they were organized in the Reports menu in v1.00, we even managed to confuse ourselves. We've reworked the menu system, hopefully making things a bit clearer, or at least less confusing.

Search Activities Data -- One new feature which is being included is found on the Activity Times Entry/Update Form – it's a series of VCR navigation buttons which 'drive' the update form based on the tab currently selected in the browse form. The magnifying glass button in the middle adds search capabilities, and an Insert button allows you to open the form to make a change, and then switch to adding an activity without having to return to the browse. We are interested in finding out what you think of this addition.

Internationalization – Admittedly, PRS was not originally written with global usage in mind. We are trying to remedy that, and in doing so we have changed the date formats found in forms and reports to look for your Windows international settings. If you have any problems with this, or come across any dates or times with the incorrect format, please let us know. Because this setting is taken from the individual computer, different computers may display and print dates and times differently, depending on the way their international and format settings are set in Windows. You need to be particularly aware of this if you are using computers whose international settings or default date/time format settings are different.


PRS v1.00 received its official release on June 20, 2001

PRS v1.00a upgrade released October 16, 2001

Version 1.00a fixes a problem which may occur in earlier versions in the character itemization section of certain schedule reports in cases where a scene is scheduled more than once on the same day.

PRS v1.00b upgrade released December 19, 2001 (Download for Registered Users)

Version 1.00b fixes a problem with the Scene Copy button which occurred in v1.00a.

Other Release Dates:

Beta1 version of PRS v1.10 released to beta testers January 27, 2002

Beta2 version of PRS v1.10 released to beta testers July 17, 2002